Create invoices in minutes with our translation invoice
generator. This guide covers everything you need to bill clients and get
paid.
1. Business & Client Setup
Your Details
Fill in your business information:
- Business Name: Your name or company
- Contact Info: Email, phone, address
Client Information
Add your client's details:
- Company: Agency or company name
- Contact: Project manager or contact person
- Billing Address: Where to send the invoice
All data stays in your browser - no accounts needed, complete privacy.
2. Invoice Configuration
Set up your invoice details:
-
Invoice Number: Use sequential numbering (001, 002,
etc.)
- Payment Terms: NET30, NET15, or custom
-
Currency: Choose from 20+ currencies (USD, EUR, GBP,
etc.)
- Purchase Order: Client's PO number if provided
3. Add Your Translation Work
Add your translation projects:
-
Description: "EN→ES Legal Document" or "Conference
Interpretation"
- Volume: Words, pages, hours, or documents
-
Rate: Your rate per unit ($0.12/word, $45/hour)
Pricing Options
-
Adjustments: Rush fees, minimum charges, discounts
- Taxes: VAT, GST, or other taxes
-
Multiple Projects: Add several jobs to one invoice
Add multiple projects per invoice - perfect for agencies with several
documents.
4. Preview & Customize
Your invoice updates instantly as you type, showing:
- Clean business formatting
- Itemized work with calculations
- Subtotal, adjustments, taxes, and total
- Payment terms and due dates
Payment Information
Add your payment details in the notes:
- Bank transfer details (IBAN, SWIFT)
- PayPal, Wise, or other methods
- Payment policies
5. Export & Save
Generate PDFs
Click "Generate PDF" to create invoices ready to send to clients.
Save Your Data
-
Export JSON: Save invoice data for your records
-
Import JSON: Restore saved invoices for recurring
clients
-
Templates: Reuse client info for future projects
Export JSON files to backup client data and rates - great for taxes and
client history.
Quick Tips
-
Word Count: Use source word count for consistency
-
Rush Jobs: Add 25-50% surcharge using adjustments
- Minimums: Set minimum project fees
- Clear Descriptions: "Technical Manual (EN→DE)"
- Consistent Numbering: Makes tracking easier
Perfect for freelance translators, interpreters, and
agencies!
Start creating invoices that help you get paid faster.
← Start Creating Your Invoice